• 18 de September, 2018

The 9 problems that can negatively impact an enterprise or project

That undertaking is difficult is no secret to anyone. And perhaps the hurdles imposed and the effort required are the main barriers for people to give up investing in projects, or even venturing into them before trying.

The essential thing when deciding to start a project or venture is knowing what to take care of. There are classic errors and frequent problems that can discourage or even cause or fail a project. And knowing what they are and how to avoid them is the key to healthy development.

1. Lack of planning

Leaping headlong into a project if programming is perhaps the most common mistake. It is necessary to evaluate the amount, time needed, objective, labor, among other factors that are essential in the healthy progress of a project. Mapping the course of your project clearly or at least the first steps cautiously may be what makes the difference between success and failure.

Each project is private and has its complexities, not understanding or predicting it at the beginning can disrupt the flow of development and cause undesirable surprises throughout the enterprise. Like for example getting to the middle of a project and realizing that there is not enough money to finish it or hire labor that is not enough to meet the desired hours.

But the main negative impact that the lack of planning can cause, is the poor administration of the term and resources. When a project is developed, be it personal, business or of any nature, there is a deadline for it to be in operation. Possibly this term is related to the cost and monetary return of the project, since the funding is rarely unlimited and most of the time there is a time limit for starting to give back to the investor, even for the continuity of the project. When the deadline is not respected and the return does not happen, the result starts to be negative and generate financial problems that can make it impossible to continue development and generate a possible project stop, wasting all the time invested.

2. Late changes

Possibly, this problem will be the result of a poorly planned project, but sometimes it can only be a consequence of an indecisive client or a body of investors with different ideas.

When a project or project is planned, everything that will be done will be included, in how much time, how much it will cost and all the other details related to its development. This is the basis of a project, and everything else is connected to it.

Often what may seem like a simple change or even a change of mind about some part of the project can trigger significant negative consequences even more if they are done in more advanced stages of development. In other words, if it is not made clear to the client or in the head of the project creator that there is a limit to changes, constant redesign and frequent changes can balance project structures and interfere with deadlines, costs, in the identity and purpose of what is being developed.

3. Precarious risk management

When a venture is started or the decision to start a project is made it is necessary to have in mind the possible risks of the business. There is practically a 100% chance of creating and developing a project that is not perfect and there are problems along the way. And it is necessary to be prepared for such.

For example, if an employee plans to make a presentation to their superiors, he or she needs to be prepared and think of all the possible problems they may encounter along the way and consider possible solutions. How to have the online presentation if your pen drive does not work, take your own notebook loaded if you do not have an outlet on the premises, even rarer things like taking a change of clothes in case something happens to yours … And the more prepared it is, the less chances of having your presentation hampered will be. Therefore, the negative impacts on your career are considerably reduced.

That is, being an entrepreneur or project manager, it is necessary to map everything that can be a setback in development and have a determined plan to solve them or this can be the determining factor in the failure of your enterprise.

4. Listening to little or too many external opinions

When developing a project it is normal that there are several types of people involved. The creator, perhaps a client, developers, designers, investors and etc. .. And one thing we can bet on and that everyone will have an opinion on the right way to go. A healthy project is one that everyone has voice but only the administrator has the final voice. It is a classic case where not finding a positive middle ground between opinions can be the ruin of a satisfactory outcome.

After all, not listening to anyone can generate blindness to possible problems that are clear to others, but not so much to the project manager or improvement opportunities that would be differential in the venture but will eventually not be made.

And there is the opposite effect, where the administrator tries to listen and please everyone making the project the famous “Frank Stein”, something without unity, without coherence and that does not follow a single line of thought and ends up losing itself in the midst of so many opinions and changes.

5. Lack of communication

This major mistake of almost everything in life is not absent when it comes to building a project. Lack of communication at any level can generate various problems in the course of developing something.

Let’s say you have a well-planned project with well-distributed functions, cost and deadlines in place, but at some point a change needs to be made in the design and is not communicated to all the sectors involved that continue to work in their roles as determined in the plan initial. This will not only generate a rework in various sectors as it will misalign everything that was perfect so far as a domino, term, costs, hours of work, because of something considered a detail by many that is good communication.

The lack of communication can also directly impact the “product” developed as described in the previous item (4. Listen to little or other external opinions). After all, when there is no healthy communication channel between all sectors, management, administration, creation and etc., many opportunities and mistakes can be ignored.

6. Errors in job assignment and management

Perhaps assignment and management is the primary responsibility of a project administrator. After all, the project only walks when each one clearly knows what to do and has their responsibilities up to date.

This is possibly the most difficult area to keep on track because of the large number of errors that can be committed from the very first moment in the project such as allocating work hours incorrectly giving too much or too little time for certain tasks to be completed. In addition, teams can be mismanaged, placing responsibilities that do not suit them or not following correctly how everything goes.

Whatever the mistake made at this stage is sure to have a significant impact on all planning and can be the downfall of your project.

7. Lack of evaluation and monitoring of project development

Doing a successful planning has no meaning if it is not followed and followed closely. One problem that can lead your project to the end is not following up how it is going at each step.

When you have so many things happening at the same time, as almost always a project development, it is easy to lose in the middle of everything. So there are online tools, systems or even people to help with the organization and fulfillment of planning a project.

It is easy to get lost in the middle of the processes and not notice the delay of a task or at an extra cost when you are not following the progress of everything in detail. And these details, even if small, when accumulated at the end of the project can have a very big negative impact.

8. Poorly crafted design

Many consider design as the “beauty” of a project. But the truth is that design is much more than that. Design currently considers user experience and how it behaves when using a product, site, application, service or whatever the project in question.

A design badly thought of as confusing the customer and making him give up on the project before he even reaches his potential. Especially in times of crisis, everyone is more judgmental on how and where they spend their money, and being within that quota is not the easiest thing in the world. It is necessary to pay attention to what consumers want and be connected to their needs to know how to design the right product to win them. When designing a project without considering your audience, the efforts and resources to be able to sell it will have to be much greater and not always effective. And even after the sale it may be that consumers do not care what they find at first, and no matter how much sales conversion, loyalty can be hampered.

9. Incorrect or non-existent marketing planning

Your project is flawless but no one knows that it exists, no use. And a crucial mistake that many people make is to leave marketing out of their planning base. When a project ends, it is time for it to be “launched” in the market and if the marketing is not done correctly or is left to be done only at that moment it may be that the incredible potential of your venture is not even discovered by potential clients / users.

Having a well-designed project without communicating efficiently is like having a store sound great products but no facade or showcase. If your audience is not well studied, your geographical target is not well defined, your approaching techniques are not effective among many other errors, your project will never reach without potential and may fail without any “mechanical” defect.

For example, has anyone ever seen bread being sold on the internet or apps being offered by door-to-door salespeople? It’s because every niche is in one place, speaking a language, and behaving in its proper way. And when languages ​​are not compatible the purchase will never happen successfully.

There are many dismemberments and other minor problems that can come from those mentioned above. But being prepared for the principals and paying attention on how to bypass them and avoid them, you can achieve success with your venture.

Mariana Hilario

Mariana Hilario